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Corporate Audit

Saved Audits
a. Are all new Southland Employees completing New Hire Orientations?
b. Has the Code of Safe Practices and Safety and Health Rules been issued to all personnel?
c. Have all Southland employees signed the receipts of the Southland Code of Safe Practices Booklet upon completion of orientation?
d. Is refresher training being carried out at regular intervals?
e. Are individual training records available?
f. Are Tailgate Safety Meetings being held at least weekly?
g. Are attendance sheets being signed and returned each week?
h. Are pre-task plans being signed and returned each day?
i. Is the OSHA Right To Work Poster Posted in all Southland sites and facilities?
j. Are all state and federal posters displaced in all southland sites and facilities
k. Is OSHA 300-A displayed (Feb1 to April 30th only)
l. Are all safety manuals available and updated as appropriate?
a. Is there a written emergency plan at the site/ facility?
b. Is it posted in a conspicuous location?
c. Is the emergency action plan reviewed and revised periodically?
d. Have emergency escape procedures and routes been developed and communicated to all employees?
e. Does the division have an emergency response plan for weather emergencies? NOTE: if there are no exposure to tornadoes, hurricanes, or other weather emergencies, mark "N/A"
f. Does the division have an emergency response plan for earthquakes? NOTE: if there are no significant exposures to earthquakes mark "N/A"
g. Are there emergency response plans for dealing with medical emergencies at all Southland facilities and each job site?
h. Is the employee alarm system that provides warning for emergency action recognizable and perceptible above ambient conditions?
i. Are alarm systems properly maintained and tested regularly?
j. Do employees know their responsibilities for reporting emergencies, actions during and emergency, and for performing rescue and medical duties?
k. Is it regularly updated?
l. Are emergency practice drills carried out at stipulated intervals?
m. Does the layout of the area allow ease of emergency evacuation?
n. Are fire alarm points, fire extinguishers, and emergency exits clearly marked so that they are easily seen?
o. Is all this equipment inspected regularly?
p. Are all fire exit doors operable?

General Training Information

a. Are records kept documenting who provided the training, and the dates of which the training took place?
b. Does the employee safety training include documented quizzes/testing to verify employee understanding of the training presented on higher risk activates (confined space entry, lockout/tag out, trenching and excavation, etc.?)

Confined Spaces

a. Is there evidence that all necessary employees have been trained in confined space entry?
b. Is there proper documentation to show that foreman have held additional safety meetings every time employees are required to enter a confined space?

Scaffolding

a. Is there evidence that all necessary employees have been trained in scaffolding before performing work on any scaffold?
b. Does the scaffold training include hazard awareness, load capacities, fall protection, and protection from falling objects?
c. Is there evidence that all employees have been trained on ladder safety?

Tools and Equipment

a. Is there evidence that all employees have been trained on proper use of construction tools and equipment?

Hot Work

a. Is there evidence that all necessary employees have been trained on hot work safety?
b. Is there evidence that hot work permits have been obtained before the start of any hot work?
c. Is there evidence that all necessary employees have been trained in safe welding and burning operations?
d. Is there evidence that written authorization's from responsible authorities have been obtained before all welding and burning operations have begun?

Trench Safety

a. Is there evidence that all necessary employees have been trained in excavation and trench safety?
b. Is there evidence that a "competent person" (one who has taken an approved course in shoring" has assessed the project site conditions and shoring requirements before any work in the trench has begun?
c. Is there evidence that all employees have been trained in material storage and handling?

Rigging

a. Is there evidence that all necessary employees have been trained in safe rigging practices?
b. Is there evidence that only personnel certified in rigging practices have engaged in rigging activates?
c. Is there evidence that all necessary employees have been trained in crane, motor vehicles, and heavy equipment safety?
d. Have all qualified persons received formal classroom instruction, including manufacturer's directions, load capacities, distances, refueling, ramps, visibility, and balancer and counterbalances?

Specialized Training

a. Is there evidence that only necessary personnel who have been certified and trained by a qualified person will operate all cranes?
b. Is there evidence that only necessary personnel who have been certified and trained by a qualified person will operate all motor vehicles?
c. Is there evidence that only necessary personnel who have been certified and trained by a qualified person will operate all aerial-lifts?
d. Is there evidence that only necessary personnel who have been certified and trained by a qualified person will operate all forklifts?
e. Is there evidence that only necessary personnel who have been certified and trained by a qualified person will operate all scissor lifts?
f. Is there evidence that all necessary employees have been trained on respirator safety?
g. Do foreman/supervisors receive documented regulatory compliance and hazard recognition training for their areas of responsibility?

Fall Protection

a. Is there evidence that all employees have been trained in how and when to use fall protection?
b. Is there evidence that all employees have been trained in how and when to inspect fall protection?
a. Are records of First- Aid Injuries Available?
b. Are records of safety walks available?
c. Are records of equipment inspections available?
d. Are records of complete safety audits available?
e. Are personal safety records available?
f. Are sites performing daily muster sheets?
a. Does each piece of equipment have an equipment manual?
b. Is there evidence that there have been inspections on individual pieces of equipment?
c. Are there equipment maintenance records available?
a. Is there evidence that all employees have had classroom training on electrical safety?
b. Has an assessment process been conducted/implemented by a qualified person to identify all live electrical work hazards, tasks and exposures?
c. Have specific safety related work practices and training been provided, per current NFPA 70E requirements, for employees who may be exposed to open/live electrical equipment and/or components?
d. Has employee arc blast/arc flash personal protective equipment been selected by a qualified person, based on anticipated exposures and current NFPA 70E requirements, and is use strictly enforced?
e. Have insulated tools and equipment been selected by a qualified person for employees who work on live electrical systems and components, based on their exposure and current NFPA 70E requirements?
f. Is there signed documentation and certification that all employees have been retrained on electrical safety anytime the employee has a change in job assignments, in machines, or a new hazard has been introduced?
g. Is there evidence that all personnel who may be exposed to energized equipment have received a copy of the Southland Industries Electrical Safety Program?
h. Are your start and test teams trained to work in compliance with NFPA 70 E?
i. Do you have documentation to show that you are having your gloves tested every 6 months?
a. Is there a job specific written lockout/tag out procedure?
b. Do employees receive lockout/tagout training
c. Is a lockout/tagout program followed to secure energized equipment during repairs and maintenance?
d. Do employees have lockout/tagout devices, tags, and locks suitable for all equipment?
e. Does each piece of equipment have written procedures for isolating it from all energy sources?
f. Are all other employees given lockout/tagout awareness training?
g. Is there evidence that all employees have been trained on fire protection?
a. Have all Southland employees acknowledged in writing that they have received a briefing on the Hazard Communication Program and that they agree to follow all directions, written, verbal, and visual pertaining to the program?
b.Is the Hazard Communication Program available to all employees?
c.Are there available lists of all chemical products used at company work places or stored on company property?
d.Are there labels of all containers of all chemicals used?
e.Are Safety Data Sheets readily available?
f.Are all lists of chemicals updated in a timely fashion, showing that the chemicals are actually in use or in storage?
a.As the materials in use at Southland Industries change, are the lists of hazardous materials being submitted to local emergency planning committees?
b.As the materials in use at Southland Industries change, are the lists of hazardous materials being submitted to the state emergency response commission?
c.As the materials in use at Southland Industries change, are the lists of hazardous materials being submitted to the local fire department?
d.Are lists of chemicals maintained in a central file in the construction manager's office?
a.Are employees using the ergonomic workspace planner on connect?
b.Are workstations and tasks assessed for ergonomic hazards?
a.Are noise levels being measured and are there records of the notice levels being kept?
b.Is there an ongoing preventive health program to educate employees in safe levels of noise and exposure, effects of noise on their health, and use of personal protection?
a.Has lighting in office and shop areas adequate?
b.Has emergency lighting been tested?
a.Are jobs or tasks assessed for hazards that require personal protective equipment?
b.Is there personal protective equipment readily available at all job sites?
c.Is all protective equipment maintained in a sanitary condition and ready for use?
d.Are signs regarding exits from buildings, room capacity, floor loading, exposure to x-ray, microwave, or other harmful radiation or substances posted where required?
e.Is there evidence of all employees having training in proper use, maintenance and storage of all Southland provided PPE?
a.Does the division hold departments, locations, job sites, and/or supervisors accountable via internal charge backs, for the losses attributable to their operations?
b.Does the division have clearly defined, written and measureable loss prevention goals that target specific loss areas, compliance needs, or safety program operations?
c.Are project manager, department/division manager, and other supervisor safety management activities formally outlined, in writing, as measureable job performance evaluation requirements or as bonus prequalifies?
d.Is there a documented system in place for follow-up on hazards noted in the inspections and surveys indicating actions to be taken, to whom they are assigned, and a completion deadline?
e.Does the division have a formal process for job safety pre-planning on larger or unusual jobs?
f.Is there a clearly set out organizational structure for all safety documentation?
g.Do all levels of management and supervision indicate a commitment to safety?
h.Can they be seen as placing a high priority on safety as on productivity, cost, and quality?
i.Are the encouraging discussion on safety issues and demonstrating a commitment to participate in resolving problems?
j.Are they setting examples by following all procedures such as the wearing gloves, safety glasses, and hard hats?
k.Is there an accountability system for ensuring employees comply with safety and health rules and hazard/injury reporting responsibilities?
l.Does the division have a written protocol for conduction hazard assessments prior to imitating any high-risk job or task at a job site?
m.Is a written topic/subject outline and sign-in/attendance sheet kept for all initial and on-going safety employee safety talks and training sessions?
n.Does the division use a formal process for job safety pre-planning on larger or unusual jobs?
a.Have personnel received training on reasonable suspicion, substance abuse recognition, drug policy implementation, enforcement procedures, etc.?
b.Has formal, documented training been provided for employees and supervisors on the importance, scope, limitations, and application of the Transitional Duty Policy?
a.Is there a Stretch and Flex Program implemented to help reduce injuries from strains and sprains?
b.Does the division have documented training programs for supervisors and employees on safe material handling, storage, lifting, and layout areas (for job sites)?
c.Does the division Strain and Sprain Injury Prevention Program provide employee information and promote stretching/warm-up at the start of the day and prior to any heavy lifting, repetitive duty, or out-of position task, as needed?
d.Are ergonomic storage and layout practices and the hazards of major, material handling segments of each job identified and addressed during job safety pre-planning (and are the corrective/safety measures built-in to the plan, as appropriate)?
a.Has OSHA 10-Hour,30-Hour, or Safety Trained Supervisor (STS) certification safety training been provided for Project Managers and other long term, "core" supervisors?
b.Do supervisors receive documented, skills development training on how to conduct effective safety orientation and employee training sessions?
c.Are supervisors observed and evaluated on their basic safety training and communication skills by the safety coordinator or superintendent, including constructive feedback and coaching?
d.Do front line supervisors meet at least annually for safety training?
e.Is there a formal Safety Management training process for new supervisors?
a.Do field supervisors keep a log/notebook or other documentation of daily safety issues, corrective measures, discussions, etc.?
b.Do field supervisors transmit documentation of daily safety issues and corrective measures to the responsible safety personnel?
c.Is there a documented safety orientation follow-up with each new hire?
d.Have supervisors been provided with ergonomic guidelines for setup of staging/storage areas to help reduce the potential for strain/sprain injuries?
e.Has a documented, Project Manager Safety Observation Process been implemented to help identify, correct and coach unsafe employee work behaviors?
a.Is there a site safety management handbook, safety tool kit, safety box, etc. to provide site supervisors with program implementation tools, material and guidelines?
b.Have safety activity performance measures been developed for Foreman/field supervisors?
c.Does management review, document and score each Foreman/s safety activity performance? (NOTE: This review should not be conducted by the Safety Manager)
d.Have foreman/supervisor safety responsibilities been clearly defined?
e.Have foreman/supervisors been trained to carry out their safety responsibilities?
f.Do foreman/supervisors understand their safety responsibilities on the job site and do they have access to a copy of all applicable codes and standards and all available company safety procedures, inspection forms, SDS, and permits to fulfill their safety responsibilities?
a.Does the division have an up-to-date written Workplace Violence Prevention Policy?
b.Have employees received training and/or guidelines on how to avoid, control and report threats or acts of violence?
a.Has a formal assessment been completed identifying company exposures to catastrophic events and have specific response/planning needs been identified?
b.Have specific disaster response/recovery plans been developed for each targeted exposure?
c.Do response/recovery plans include media handling and communications provisions?
d.Has the division established and "Emergency Management Team" to promptly review, evaluate, and take action on any potential catastrophic events or potential Business Interruption?
e.Have supervisors and/or other critical employees revived training and/or guidelines on how to recover from catastrophic events and avoid or reduce business interruption?
a.Has a complete Managed Fall Protection Program (MFPP) been implemented and does it include an outline of specific duties and responsibilities for program administration and implementation, rescue, training for qualified, competent and authorized personnel?
b.Have specific procedures/protocols been developed for post rescue handling of a suspended worker?
a.Are working areas, passageways, storerooms, and service rooms in a clean, orderly, and sanitary condition?
b.Are aisles clear in office, high traffic, and hazard areas?
c.Are doorways and hallways free of obstructions to allow for clear visibility and exit?
d.Are floors free of oil, grease, liquids, broken and uneven surfaces or sharp objects?
e.Is this area free of clutter (i.e. minimal storage of combustible materials or impede emergency egress)?
f.Are aisles or walkways near moving or operating machinery and welding operations arranged so employees will not be subjected to hazards?
g.Have employees been trained on how to inspect and use equipment?
h.Are all supervisors and employees familiar with and have access to the PPE Policy?
a.Are all employees in attendance at safety meetings?
b.Are all safety meeting minutes being documented and retained for three years?
c.Are all reports, evaluations, and recommendations of the safety committee included in the safety committee minutes?
d.Has the safety committee set up a system for collecting safety related suggestions, reports of hazards, or other information directly from those involved in workplace operations?
e.Is such information reviewed during the next safety committee meeting and recorded in the minutes?
f.Does the safety committee make written recommendations to improve the workplace safety and health program?
a.Are danger signs being used only where immediate hazards exist?
b.Are caution signs being used to warn of potential hazards or unsafe practices?
a.Have all Southland employees signed the Employee Acknowledgement and Motor Vehicle Authorization Release?
b.Are all violations being documented and kept on file?
c.Are all disciplinary actions being documented and kept on file? (including reprimands, termination of driving privileges, suspensions or discharge)
d.Are all company vehicle approvals kept on file?
e.Are all accident reports being documented and kept on file?
f.Are all tickets, citations, and summons documented and kept on file? (must be on file for 3 years)
g.Is there documented evidence that all employees have completed their defensive driver courses?
a.Is Next Code being used?
b.Are they using NextCode to do New Hire Orientation?
c.Are all NextCode tags on employees hard hats?
d.Are they tracking accidents with NextCode?
e.Are they tracking near misses with NextCode?

Incentive Program

a.Is there a written incentive program?
b.What is being incentivized?
c.How is the incentive program being publicly presented?

Over the Last Calendar Year:

a.How many total hours did the division work?
b.How many total lost workday cases were there?
c.How many total recordable cases were there?
d.How many Safety Professionals are employed at this division?